MS Ignite 2016: New Ideas, New Features for OneDrive, Office 365, and More

September 26-30 marked Microsoft’s second annual technology conference known as #MSIgnite. With over 22,000 attendees, the conference set Twitter afire with a long list of product enhancements – some available now, others coming before year-end.

New Functionality for OneDrive Users

If you’re a OneDrive user, you’ll be thrilled to hear about these new features:

  • Ability to sync SharePoint Online document libraries and OneDrive folders
  • One-stop shopping for browsing and editing SharePoint Online and OneDrive files using the OneDrive browser client
  • Ability to download multiple documents as a .zip file
  • Improvements to the Android OneDrive App – support for SharePoint Online files and multi-page scan enhancements
  • Notifications to your mobile device when someone shares a OneDrive file with you
  • Ability to see over time how many people have discovered and viewed your files in OneDrive for iOS

See the full list of OneDrive updates here.

Enhancements to the Outlook Mobile App

  • The new, improved calendar app on iOS and Android devices now offers event icons, simpler scheduling, and on-the-fly editing of recurring meetings
  • Use the “smart location” feature on the mobile app to easily add maps and directions to event details.  Next time you create an event, just start typing a location.  Choose one of the suggestions and Outlook will include a map with your event details.
  • Use the @ symbol to get someone’s attention: typing the @ symbol followed by a person’s name in the body of an email message or a meeting invite will automatically add the person to the To line of the email or meeting invite.
  • Coming soon: meeting invites will support real-time availability checks with a slide-bar interface – via @thevarnish
  • Outlook for iOS and Android is now powered by the Microsoft Cloud for Office 365. All your data is now fully delivered through Microsoft’s secure servers (no third party vendor, no mailbox data cached outside Office 365).
  • New assistive technology has been added for reading email, scheduling meetings, and adding a signature

Improvements to Word, Excel, and PowerPoint

Word

  • Use Researcher to find credible sources and content: “Researcher is a new service in Word that helps you find and incorporate reliable sources and content for your paper in fewer steps. Right within your Word document you can explore material related to your topic and add it—and its properly-formatted citation—in one click. Researcher uses the Bing Knowledge Graph to pull in the appropriate content from the web and provide structured, safe and credible information.”
  • Improve your writing with the new digital writing assistant known as Editor, a cloud-based service that uses machine learning, natural language processing, and input from linguists to improve writing through advanced proofing and editing. [Caveat: not suitable for confidential content.]
  • Write or draw with your finger, a pen, or a stylus in Word, Excel, and PowerPoint mobile apps (known as “inking.”)

Excel

PowerPoint

  • Use Designer to instantly turn a bulleted process list into a SmartArt graphic
  • Get an “instant slide makeover” any time by selecting the “Design” tab in the ribbon.  Choose “Design Ideas” (far right of the Design toolbar) to preview new slide designs.
  • Use the Recording tab to create a presentation that includes recorded slides, screen recordings, narrations, and videos. Embed quizzes and other apps in your presentation to make it more interactive for your audience.
  • Use QuickStarter to find outlines for any topic, including recommendations on information to include, categories to consider and associated images tagged with Creative Commons licenses.

Making Skype Better

Skype for Business is already the number one meeting app, so how can it get any better? Consider these improvements announced at #MSIgnite 2016:

  • Skype for Business for Mac will be available in October, with hi-def audio and video, one-click join for meetings, and video and desktop sharing
  • Also coming in October: enhancements to the iPhone app: Skype for Business calls will work just like a cellular call on your iPhone. You can accept a call via the lock screen or put a Skype for Business call on hold to take a cellular phone call—it works just like a phone.
  • Real-time transcription and translation in 50 languages will come to Skype Meeting Broadcast by year-end

Migrating to Windows 10

If you haven’t migrated to Windows 10, check out this free migration assessment tool from VMWare.  Announced at #MSIgnite, the new tool is designed to assess:

  • Windows 10 readiness;
  • End-user behavior;
  • Device inventory and configurations;
  • Software dependency and usage information; and
  • Web and network usage patterns.

If this sounds like tech-speak, it is.  But the goals are simple: (1) identify potential problems transitioning from your current operating system to Windows 10; (2) Optimize your use of Windows 10.

Still not sure?  Contact your computer consultant.

Key Microsoft Security Improvements

There are two kinds of big companies: those who have been hacked
and those who don’t know they’ve been hacked. 

@JPvR_NL

Protecting Browser Sessions

Most cyber attacks start at the browser level, making browser security critically important. Windows Defender App Guard for Microsoft Edge protects against browser-based security incursions:

Unlike other browsers that use software-based sandboxes, which still provide a pathway for malware and vulnerability exploits, Microsoft Edge’s use of Application Guard isolates the browser and employee activity using a hardware-based container to prevent malicious code from impacting the device and moving across the enterprise network.

Once enabled, enterprise administrators can configure a trusted network site list policy and distribute the group policy to any devices it wishes to protect with Application Guard. Even if an untrusted site successfully loads malware, the malware is unable to reach beyond the isolated container to steal data or permanently compromise devices or the network. Once the employee exits their Microsoft Edge browsing session, any malware is erased, preventing further attacks.

Detecting and Responding to Cyber Attacks

Security features and cyber threat intelligence gathered from WDATP (Windows Defender Advanced Threat Protection) and Office 365 ATP (Advanced Threat Protection) are now combined to allow enterprises to detect, investigate, and respond to advanced attacks on their networks, Windows 10, and Office 365.

Now, IT can identify and follow the complete chain of an attack from an email – to across the network – with detailed timelines and analysis. This real-time access and product integration converts the time to investigate an incident from days or weeks to mere hours. And the comprehensive security intelligence from Microsoft and our industry partners, including FireEye iSight threat intelligence, puts all the information needed to investigate and respond in an easy, simplified interface with clear steps for remediation. It’s the most comprehensive and robust security solution available today.

Interesting Stats from the Keynotes and Other Presentations

  • There are 70 million Office 365 users and over 400 million Windows 10 users
  • The Department of Defense is targeting to have Windows 10 on more than 4 million devices
  • Office 365 has an uptime of 99.98%
  • The average person uses 3 mobile devices at work (expected to increase)
  • Skype for Business is the most-used meeting app: Microsoft manages over 13,000 meeting rooms; 38% of all international calling uses Skype; the Skype app has been downloaded 1.1 billion times on iOS and Android devices
  • 58% of workers admit to sending data to the wrong person
  • Microsoft scans 200 billion emails every month for malware
  • 50% of cloud-era millennials will be in the workforce by 2020

Other News from #MSIgnite

  • You may have heard of Azure – Microsoft’s integrated cloud service platform. #MSIgnite 2016 included a number of Azure upgrades of interest to developers and IT professionals.  Read more here.
  • Many SharePoint improvements were announced at #MSIgnite 2016.  For all the details, check out this post.  Also see this summary from Microsoft.
  • Over 150 on-demand video sessions are available at no charge from the 5 day conference. Check out the list here.

All Rights Reserved 2016 Beverly Michaelis

Opening or Converting Old Forms – Tips for Mac Users

As Mac users know, not all legal forms are Mac-friendly (especially older forms).  For untitledexample, what if a colleague sends you a document created in Microsoft Word 97/Windows?

If you have Pages, you should be able to open a Word 97 document without a file converter. Try these steps.

If you have Microsoft Office for Mac, you can search the Download Center for a file converter, but the only one I could spot was the Microsoft Word 97, 98, and 2000 Converter for the Macintosh.  Office for Mac 2011 users report there is no converter for newer versions of office and old files created on the Windows platform do not open.  If you’re an Office user, what should you do?

  • Open the old form in Pages first, then resave it.
  • Try the Insert > File or Insert > Object > Text from File… command.  Launch Word, select Insert > File or Insert > Object > Text from File… browse and find the old form, click Insert.  Inserting a text file into a blank document in Word strips out formatting.  It often works better than using File > Open to access a document created in a non-compatible word processing program.
  • Ask the colleague who provided the form if he or she can resave it for you.  Options include: a newer version of Word for Windows, Word for the Mac, Rich text format (.rtf file), or PDF.  If a PDF is created electronically or scanned then OCRd, you should be able to copy and paste text from the body of the PDF into Word 2011 for the Mac or Pages.  You can also save a PDF as a Word document in Acrobat.
  • Try an online file converter, such as ZamzarOnline-ConvertCloud Convert, or Convert Files.

Final Words of Wisdom

Old forms may be “old” and not converted to a newer platform or software version for a reason – they are old and shouldn’t be used.  Before going to all this effort, be certain this is a form worth converting, meaning it is valid and still legally viable.

All Rights Reserved [2014] Beverly Michaelis

 

 

Taming AutoCorrect in Microsoft Office

14526236790_b44b8d57ba_zIs AutoCorrect in Microsoft Office driving you batty?  Don’t despair.  Like most features in Office, the settings are completely within your control.

By choosing File > Options in Microsoft Office, you can:

Changes made to AutoCorrect in any Office program are global.  For example, if you delete the AutoCorrect entry in Outlook which converts tm to the superscript ™ trademark symbol, this change will apply in Word, Excel, and PowerPoint.  acNOTE:  This does not mean the trademark symbol is forever lost, only that Office will stop autocorrecting tm when typed with parentheses.  You can still insert the superscript version at will by choosing Insert > Symbol.

To add, delete, modify, or rename AutoCorrect entries in Office 2010 or 2013, follow these steps.  In Office 2007, launch Word, select the Office Button > Word Options > Proofing > AutoCorrect Options:

ac optionsAs noted above, changes made to AutoCorrect options in Word will apply throughout Office.  It isn’t necessary to open each program individually to modify AutoCorrect entries.

All Rights Reserved [2014] Beverly Michaelis

 

Word Pleading Templates for the Mac

imagesFG7FQ5Q1Are you a Mac user looking for legal pleading templates?  It isn’t obvious, but any template designed in Windows should run on your Mac.  So don’t despair!  Microsoft offers several options here. In the search box, enter “Legal pleading paper.”

Customized templates from our office are different than the typical Microsoft version.  We place the lawyer’s name, address, and contact information in a text box in the document footer to comply with Oregon formatting requirements.  Additionally, our templates are macro-enabled and take users through a series of prompts to generate a proper case caption and document name on a 26-line pleading.  (For security reasons, users must click the “enable macros” button for our templates to operate properly.)

Saving Pleading Templates is a Bit Tricky

Templates belong in the My Templates directory at: /Users/ username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

Unfortunately, My Templates is part of the Library folder which is hidden by default if you are using Mac OS 7 or later.

To access the Library and save pleading templates to the My Templates folder, follow these steps:

  • In the Finder, click on the Go menu while pressing down the Option/Alt key
  • The Library folder should appear in the drop-down menu
  • Browse to /Application Support/Microsoft/Office/User Templates/My Templates
  • Drag or copy the pleading template to this destination

Verify that Word can find and run the template:

  • Open Word
  • Select File, New from Template
  • The template should be visible with the others in the template gallery

If the template is not saved to the proper destination, Word won’t “see” it along with your other preloaded templates.

Customized Templates for Oregon Lawyers

If you are an Oregon lawyer and would like a customized Mac pleading template, contact me.

Technology Update: Office 365 – Free CLE

untitledOn March 4, 2014 the OSB Professional Liability Fund will offer Technology Update: Office 365. This FREE seminar will provide an overview of Office 365, a cloud-based productivity service hosted by Microsoft.  Office 365 includes Microsoft Office applications that work with other services including e-mail, Web conferencing, and document sharing.  The program will include live demos and a question-and-answer period.

Date:               Tuesday, March 4, 2014
Check-in:         8:30 a.m. – 9:00 a.m.
Program:         9:00 a.m. – 11:45 a.m.
Location:         Oregon State Bar Center – Columbia Rooms

Presenter
Lesly Kenney, Technology Trainer
Savvy Training & Consulting, Inc.

Free Giveaway
Savvy Training & Consulting will be giving away one FREE full-license copy of Office 2013 Professional Plus during the program.

MCLE Credits
2.50 General/Practical Skills MCLE credits are pending. Due to the timing of this seminar, notification of CLE credits will be sent out after the seminar.

Registration Fee
There is no cost to attend this program.

How to Register
To register for this seminar, please e-mail your name and bar number to
DeAnna Shields at deannas@osbplf.org.

REGISTRATION DEADLINE: Monday, March 3, 2014.  Space is limited.