video conference | Oregon Law Practice Management

Working remotely increases the probability of problems created by malware and ransomware, and the damage caused by them can be extreme. Take these 9 basic steps to protect yourself.

Backup your computer
Update and patch operating systems and apps
Manage accounts with security in mind. Avoid logging in as an Admin unless necessary.
Install anti-malware software
Establish a VPN (virtual private network) to connect to your office computer
Encrypt drives
Use conferencing software intelligently
Update network firmware
Use complex passwords

Read the full post here, which includes specific recommendations.

Learn More

Oregon lawyers can also take advantage of the following resources:

Backing Up Your Computer

Cybersecurity and data breach – follow the embedded link, then select this category

General advice on working remotely

Online data storage providers

Zoom video security

The April issue of the Oregon State Bar Bulletin is also an excellent resource.

I love Zoom, but like any tech, there are potential vulnerabilities for new users.

Protect your Zoom account and avoid Zoombombing (aka hacking) by following these suggestions:

Be wary of links. Login at Zoom directly rather than using the meeting link. Enter the provided meeting ID to join a meeting.
Set screen sharing to host only. Doing so prevents your meeting from being hijacked by a hacker.
Use the waiting room feature to prescreen and approve attendees.
Try Zoom webinars instead (this is the method I use for all my CLEs). Webinar settings offer advanced controls, including several approaches to prescreening attendees.

Are Zoom Conferences Recorded?

Webinars

When I conduct Zoom CLE webinars, I record them. This is a setting I activate as host. It isn’t automatic.

Meetings

Zoom meetings are recorded by default. Zoom help explains this and instructs hosts on how to change settings. This is one area where the USA Today article is misleading. For information on Zoom encryption, see this.

Give Others a Heads Up

No matter what you do, it is common sense to give clients and others a heads up on how your video meeting will be conducted. Advise if you plan to record. Let attendees know if your conference is listen only, whether they can raise their hand, or submit questions.

Documenting Your File

Recordings have their place. For example, preserving the meeting as part of your file. Advanced settings in Zoom allow you to include all participant names, add a time stamp, save chat files, and automatically transcribe audio.

All in all, Zoom is a pretty terrific tool.

Oregon Law Practice Management

Practice Management Tips for Oregon Lawyers

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