Cyber Security – Horrifying Stats and Tips for Dropbox Users

For the last two weeks, I have been featuring a potpourri of posts gleaned from tweets posted during the ABA TECHSHOW.  Today we explore cyber security with extra bonus tips for good measure.

Cyber Security – Numbers, Trends, Protecting Your Firm

Tips for Dropbox Users

  • Dropbox security: use third party apps – like Viivo – to encrypt. You own the key. @VIIVOkey happens to be in attendance.… @MrsMacLawyer RT @rocketmatter
  • Dropbox security: use 2 step authentication but put recovery code in safe place. It’s not retrievable. @larryport RT @rocketmatter
  • Also see my post, The 7 Rules of Using Dropbox and search this blog for related Dropbox posts.

Thanks 2014 ABA TECHSHOW tweeters for the tips!  And check out these resources for lawyers posted by the author on Scribd.

All Rights Reserved – Beverly Michaelis [2014]

Fraud Prevention CLE Coming May 16

Mark your calendars folks!  The Professional Liability Fund is offering a fraud prevention CLE live and via Webcast on Thursday, May 16, 2013 at the Oregon State Bar Center.  Details will be available on our Web site in the coming weeks.  (Check Upcoming Seminars.)

We have secured speakers from the banking industry with expertise in fraud protection products and services.  We will also offer tips and advice from our practice management team on how to identify and avoid the most common scams.  Experts from the Professional Liability Fund coverage department will address your coverage questions as they relate to fraud protection and data breach.  We are also working to secure a speaker from the Oregon State Bar General Counsel’s office to address the ethical implications of falling prey to a trust account scam.

We believe this will be an informative CLE with ample opportunity to get your questions answered!  Learn how to protect money belonging to you and your clients by stopping scammers in their tracks.

Stop Scams With Fraud Protection Services

Posted today on the Professional Liability Fund Web site for your consideration:

Don’t Get Scammed!  Consider Fraud Prevention Services

If you are concerned about fraudulent activity on your IOLTA or business bank account, ask your bank about fraud prevention services like Positive Pay and Automated Clearing House (ACH) “block and filter” for automated transactions.

Do Checks Presented for Payment Match the Checks You Wrote?

With Positive Pay, the bank customer transmits electronic files of the checks it issues to the bank. The bank then compares the checks presented for payment with the electronic file sent by the bank customer.  If a check presented for payment does not match, the customer is notified immediately.

Has a Payee’s Name Been Altered?

Payee Positive Pay provides additional protection by helping bank customers detect and prevent alteration of payee names on checks.  The customer provides the bank with a list of approved payees.  Deposited checks and checks presented at the teller line are compared and verified against the approved payee list.  The customer is notified of any non-matching payee names.  Reverse Positive Pay (RPP) is also available. With RPP, the bank generates an electronic file of all items paid on a daily basis.  The customer receives the file and compares the paid items with the customer’s own records.  In the event of a discrepancy, the customer can inform the bank in time to make a return decision, i.e., the customer can instruct the bank to dishonor the check.

Do You Want to Block or Control Automated Transactions Posted to Your Account?

ACH block and filter services provide this protection.  With “block and filter” the customer can:

  • Set criteria to authorize ACH debits or credits to the customer’s account
  • Exclude specified ACH debits or credits
  • Block all ACH debits
  • Block all ACH credits
  • Block both ACH debits and credits

Are Fraud Prevention Services Right for Your Law Firm?

When assessing whether fraud prevention services make sense for your firm, consider the following:

  • Do you or a trusted, authorized staff person have the time to generate and review electronic reports for potential non-matching transactions?  (Unauthorized ACH transactions must be challenged within 24 hours.)
  • Can your system generate the electronic files needed for transaction comparison?  If not, does your bank offer compatible software, and at what cost?
  • Are you willing to pay for fraud prevention services?  Banks offering Positive Pay, Payee Positive Pay, Reverse Positive Pay, or equivalent services generally charge per transaction or item presented.

At the very least, it is worth talking to your banker and reviewing the services your bank offers.

Copyright Beverly Michaelis

2013

Take a WIFF!

Arson, theft, floods, windstorms, landslides, earthquakes, illness….  These are not pleasant topics of conversation.  So much so that we easily talk ourselves into believing “Nothing will happen to me.”  But as this excerpt illustrates, we are all vulnerable. Emergencies can and do happen. You owe it to yourself, your family, your employees, and your clients to prepare.  So follow along with me and learn how:

Copyright 2010 Beverly Michaelis