Asked and Answered: Oregon eService Questions

Last Wednesday’s Oregon eService CLE generated a lively discussion and some interesting questions. Here are a few that might interest you:

What is my date of filing?

  • The court considers a document submitted for an electronic filing when the electronic filing system receives the document.
  • If the court accepts the document for filing, the date and time of filing entered in the register relate back to the date and time the electronic filing system received the document. When the court accepts the document, the electronic filing system will affix the date and time of submission on the document.

For example: Assume you have a statute of limitations that runs on Wednesday, June 6, 2018.  You eFile on Wednesday, June 6, 2018.  Your document is received by the system on Wednesday, June 6, 2018.  On Monday, June 11, 2018 the court clerk reviews your filing and ACCEPTS it.  Your filing date is June 6, 2018.  The delay in processing your filing is disregarded.  Thanks to relation back, your filing is timely under UTCR 21.080(3)-(4).

Where do I find the entry date in the Register of Actions?

When interpreting the Register of Actions, refer to UTCR 21.060(3):

The following apply whether or not a document is electronically filed with the court:

(a) For the purpose of ORS 7.020(1) and (2), the date that a document was filed displays in the date column of the register of actions for the case in the court’s electronic case management system.

(b) For the purpose of ORS 7.020(2), entry occurs on the date an event is created in the register of actions. (Emphasis supplied.)

The entry date is what matters.  Always refer to the CREATED DATE field.

How does the 3-day rule in ORCP 10 apply to eCourt cases?

Thanks to Donna Van Eaton, paralegal extraordinaire with the Law Offices of Melinda M. Brown, we know that nothing has changed.

The 3-day count should start on the date your document was eFiled or submitted, i.e., the date on your Certificate of Service.  Here is the background:

ORCP 10 was last updated by the Council on Court Procedures (CCP) in 2014. The first draft of the amended rule did not refer to electronic service (January 29, 2014).  Five versions later, it was explicitly added (September 6, 2014).  The drafts and final amended rule are available to view here.

The CCP staff comments accompanying this change point out the intention – which was to treat all forms of service equally and continue current practices:

The amendment of section C continues the allowance of three additional days in computing the time in which to respond following service of a document by mail or by facsimile service without the intention to change the previous practice under Rule 9 F (facsimile service) and this section.  The same three-day extension is now made applicable to documents served by e‐mail and by the newly available electronic service, providing equal treatment of these forms of service and specifying that treatment in one provision.  The description of the additional time in section C is amended to improve clarity without the intention to change the rule’s meaning or operation.  With the establishment of eCourt, the word “paper,” appearing twice in section C, is replaced with “document.”

The 3-day computation starts on the date of submission (date of filing), not the court clerk’s acceptance date.  Keep in mind the goal of the amendment: to equalize the methods of service, preserve operation of the rule, and maintain existing practices. Historically, the 3-day extension provided by ORCP 10 was meant to compensate for possible delays when serving by mail. Extending the same benefit to service by email, fax, or eService may not be necessary, but the rule provides for it explicitly.

Withdrawing as attorney of record in the eCourt era

If you withdraw or the party you represent is dismissed from an action, UTCR 21.100(2)(a) states you “must remove (your) name and service email address as a designated service contact for a party.”  Obtaining a court order permitting your withdrawal will not automatically remove you as a service contact in the Odyssey eFileandServe system.

If you are unsure how to remove yourself as a service contact, get in touch withTyler Technologies:

If you weren’t able to attend Oregon eService, a copy of the program is available to purchase here at a cost of $25 (same as the registration fee).  Your purchase includes a video recording, audio recording, program and supplemental materials, and answers to poll questions. Apply for MCLE credit of 1.25 PS/general MCLE credits by submitting the providing MCLE 6 form.

All Rights Reserved – Beverly Michaelis – 2018

With a special thank you Donna Van Eaton at the Law Offices of Melinda M. Brown.  As Stacy D. Fawver said, “right on.”



Calculating Deadlines Using the REGISTER OF ACTIONS – Oregon eCourt Week

If you are new to Oregon eCourt, one of your first challenges will be reading and interpreting the online REGISTER OF ACTIONS. Mastering the register is the key to understanding eCourt events, accessing hyperlinked documents, and calculating deadlines.

You will find an explanation of register entries on the main login page for the Oregon eCourt Case Information system (OECI). Refer to the text in pink. This is the only place where the explanation of entries appears, so take note. Once you move off the main login to search case records, the court calendar, or judgments with money awards the explanation disappears.


The main login page for the (OECI) system provides the following explanation for entries appearing in the REGISTER OF ACTIONS:

Date Column: The nature of an event listed in this register determines the corresponding date that appears in the date column, for example, the date that a document was filed by a party or issued by the court, or the date that the court generated a notice, scheduled a hearing, or took an action in the case.

Signed Date: The Signed Date of an event in this register is the date that the court signed the order or judgment described in the entry.

Created Date: The Created Date of an event in this register is the date that court staff added the event to the register, also known as the entry date for purposes of ORS 7.020(2).

Dispositions and Other Events: In case categories other than Criminal, an event that appears in the Dispositions section of this register denotes entry of a judgment in the case. In the Criminal case category, events that denote entry of judgment appear in the Other Events section of this register, listed in chronological order together with other case events.

Criminal Case Category: For purposes of this system, the Criminal case category includes juvenile delinquency, contempt, and extradition cases, and appeals from justice or municipal court judgments under ORS 138.057 or ORS 157.020(1), justice court orders under ORS 157.020(2), or municipal court convictions under ORS 221.359.

Practice Tip – Use the “Created Date” when Calculating Deadlines

In the OECI system, the “Created Date” is the entry date in the official court register. Don’t be fooled by the date appearing in the “Date Column.” Look for the Created Date and time stamp in the description of the specific court event. Calculate deadlines from this date. Here is a redacted example:

created date example

In this instance, the date in the “Date Column” is March 6, 2014. The “Created Date” for the entry is March 7, 2014 at 8:16 AM. Calculate the deadline to file of a Notice of Appeal from the “Created Date” of March 7, 2014, not from March 6, 2014.


At the main page view of the REGISTER OF ACTIONS case data is organized into the following categories:

  • PARTY INFORMATION – Parties and attorneys in the case
  • FINANCIAL INFORMATION – Court fees paid by parties and judgment debtor/creditor information if applicable

The main page view also contains event detail, including the date the court signed an Order or Judgment, the creation date discussed above, and comments entered by court staff. Here is a redacted example of the Main Page view:

Sample register of actions


Selecting a Hyperlinked Document in the REGISTER OF ACTIONS

Clicking on a hyperlinked document under “Other Events and Hearings” will direct you to a different view of court events. This view does not contain the creation date or comments entered by court staff, but it does show a page count for each document listed. Here is a redacted example:

hyperlinked doc

In this view, the Complaint is sorted to the top because it was the hyperlinked document selected from the main page view. “Other Events on This Case” appears next, with events in ascending order (first to last). Hearing Notices are at the bottom of the page.

If you do not have permission to see a document in the REGISTER OF ACTIONS, the following message will appear:

no permission to view

The Most Important Takeaway

At the risk of repeating myself, don’t be fooled by the “Date Column” in the REGISTER OF ACTIONS. Look for the “Created Date” and time stamp in the description of the specific court event. Calculate deadlines from this date. The “Created Date” of an event is the date court staff added the event to the register, also known as the entry date for purposes of ORS 7.020(2).

All Rights Reserved [2014] Beverly Michaelis