eFile and Serve: Answers to FAQ and Webinar Recording

ICYMI, a recording of the Oregon Judicial Department (OJD) eFile & Serve webinar is available on YouTube. The webinar covered:

  • File & Serve upgrade
  • eSignatures by nonfilers
  • Filer certifications and retention requirements
  • eFiling exhibits for remote trials/hearings
    • Filing requirements
    • Bookmarking a PDF
    • Creating a linked index
  • eFiling pointers
  • Resources for technical support and questions

View the slides on my post from April 13 or access a downloadable PDF here.

Q & A Session – eFile & Serve

Here are the answers and questions from the program

Thanks again to OJD Assistant General Counsel Sam Dupree for doing this! Download a PDF of the Q & A here.

All Rights Reserved 2020 Beverly Michaelis

Help with Working from Home

Now that you’re working from home, you might have a few questions on your mind. Perhaps you’re thinking about:

Using technology effectively
Managing your time and avoiding procrastination
Getting paid
Working with clients who are under stress
Operating your trust account remotely
Streamlining office systems
Sharing and storing electronic client files

How can you get answers quickly and efficiently?

Watch a CLE webcast.

From now through June 1, 2020 save 25% on all orders placed through my On Demand CLE store. Select the Buy Now button for any CLE, enter the discount code WFH and choose Apply.

Choose from 16 Titles

Details

All programs are current and accredited by the Oregon State Bar.  Visit my online store for details. Every discounted CLE purchase includes: MP4 download (combined audio and video file), M4a download (audio only), written program materials with presentation slides and resources, and answers to polling questions asked during the live CLE.

Still Have Questions?

Ask me! Send your questions through my confidential, private contact form at no charge. I’m happy to help.

Suggestions about Future CLE Topics?

I’d love to have them. Use my confidential, private contact form and send me your requests.

Stay safe!

All Rights Reserved 2020 Beverly Michaelis

eFile and Serve Webinar from OJD

Below are the slides from the eFile & Serve webinar offered by the Oregon Judicial Department (OJD) last week. This webinar covers the following:

  • File & Serve upgrade
  • eSignatures by nonfilers
  • Filer certifications and retention requirements
  • eFiling exhibits for remote trials/hearings
    • Filing requirements
    • Bookmarking a PDF
    • Creating a linked index
  • eFiling pointers
  • Resources for technical support and questions

Did you miss the OJD webinars? Recordings will be available shortly.

Many thanks to Sam Dupree for doing this! A downloadable PDF of the slides may be found here.

All Rights Reserved 2020 Beverly Michaelis

OJD Webinars on New Court Rules Today and Tomorrow

New eSignature and Remote Hearing Rules

On Friday, March 27, 2020 Chief Justice Walters amended CJO 20-006, which in section 7 allows parties to electronically file exhibits for remote hearings. In addition, CJO 20-008 allows filers to submit declarations signed by non-filers using eSignatures. In eCourt parlance, “non-filers” are represented parties and non-party declarants.

OJD Webinars Today and Tomorrow – Sign Up Now!

OJD is holding webinars to go over these changes on Monday, April 6, 2020 from 12:00 PM to 1:00 PM and Tuesday, April 7, 2020 from 4:00 PM to 5:00 PM. If you are unable to attend at either of these times, the webinars will be recorded.

Register now!

Questions, Concerns, or Comments About the New UTCRs

Please send your questions, comments and feedback to: oeto.webinar@ojd.state.or.us.

File & Serve Upgrade Postponed

The File & Serve upgrade originally scheduled for April 10, 2020 is postponed. If there is sufficient time during the eSignature and remote hearing webinars, OJD staff will cover this topic.

When is the Upgrade Happening?

Hopefully in June. Watch for announcements via email and in the News section of the OSB website. When the upgrade occurs, File & Serve will be offline for at least 4 hours.

How is File & Serve Changing?

The new version of File & Serve will look and function the same as the current version of File & Serve. The only substantive difference will be the addition of case subtypes as a filing option.

The new version of File & Serve has other optional features that will be evaluated after the upgrade. If OJD decides to add other optional features it will provide notice to all filers before the changes are made.

What Do I Need to Do?

Nothing for now. OJD will host specific File & Serve webinars prior to the upgrade. More details will be provided in the coming months.

All Rights Reserved 2020 Beverly Michaelis

Using Zoom for Video Conferencing

I love Zoom, but like any tech, there are potential vulnerabilities for new users.

Protect your Zoom account and avoid Zoombombing (aka hacking) by following these suggestions:

  • Be wary of links. Login at Zoom directly rather than using the meeting link. Enter the provided meeting ID to join a meeting.
  • Set screen sharing to host only. Doing so prevents your meeting from being hijacked by a hacker.
  • Use the waiting room feature to prescreen and approve attendees.
  • Try Zoom webinars instead (this is the method I use for all my CLEs). Webinar settings offer advanced controls, including several approaches to prescreening attendees.

Read more about these safety tips here.

Are Zoom Conferences Recorded?

Webinars

When I conduct Zoom CLE webinars, I record them. This is a setting I activate as host. It isn’t automatic.

Meetings

Zoom meetings are recorded by default. Zoom help explains this and instructs hosts on how to change settings. This is one area where the USA Today article is misleading. For information on Zoom encryption, see this.

Give Others a Heads Up

No matter what you do, it is common sense to give clients and others a heads up on how your video meeting will be conducted. Advise if you plan to record. Let attendees know if your conference is listen only, whether they can raise their hand, or submit questions.

Documenting Your File

Recordings have their place. For example, preserving the meeting as part of your file. Advanced settings in Zoom allow you to include all participant names, add a time stamp, save chat files, and automatically transcribe audio.

All in all, Zoom is a pretty terrific tool.

All Rights Reserved 2020 Beverly Michaelis