Searching eCourt Calendars – Oregon eCourt Week

Today we explore how to search court calendars in the Oregon eCourt system.

There are two options for searching calendars. The first uses a publicly accessible link from the Oregon Judicial Department home page. The second approach requires logging in to the eCourt system. The search methods are identical regardless of the approach used.

The following search criteria are available when searching eCourt calendars:

  • Attorney
  • Case
  • Judicial Officer
  • Party or Defendant Name
  • Date Range

Search by Case is the default search method. To search by any other criteria, click the drop-down arrow.

When searching by Attorney, use the attorney’s last name and first name or bar number.

search by attorney

When searching by Judicial Officer, the search screen offers a pull-down menu of all judicial officers in the state in ascending order, beginning with Abar, Donald and ending with Zuver, Julie:

search by judicial officer

When searching by Date Range, you can filter your search by Case Category. Case categories include: Criminal, Family, Civil, and Probate/Mental Health. By default, all four are selected. De-select categories you do not wish to include in your search.

date range

Phonetic Searches Using Soundex

Phonetic searches are available when searching by Party or Defendant Name or by Attorney if using last name and first name criteria. Check the Soundex box in the upper right portion of the screen to retrieve calendar dates for search names that sound alike.

eCourt Calendar Searches Limited to 90 Days in the Future

When searching the calendar, date ranges cannot be more than 90 days in the future. If you attempt to search more than 90 days out, the following message will appear:

date range message

Searching OJIN Circuit Court Calendars

Search OJIN Circuit Court Calendars here. Search criteria are limited to Date, Party Name, and Attorney. Note these conditions:

The (OJIN Circuit) Court Calendar allows entering up to four identifiers to locate an event occurring on a specific court docket. A minimum of at least one identifier is required. Providing more information will result in more accurate search returns.

The Party Name and Attorney fields are case-insensitive and can be all or part of a name. For example, entering “John” in the Party Name field will give results of all the cases with “John,” “Johnson,” and “Van Johnson.”

Names are stored in the same manner as in the OJIN system “Last First Middle” with no commas and one space between names. For example, Michael Jay Smith is actually stored as “Smith Michael Jay.” Searching for “Michael Jay Smith” will not find any results; however, searching for “Smith Michael” or “Smith M” or “Smith Michael Jay” will include the desired results.

You can only search for the first plaintiff and defendant on a case. You can only search for the first three attorneys on a case, with the system first looking for attorneys on the scheduled event and then for active attorneys on the case. Search results will return the first 500 entries on the docket.

OJIN Online subscribers have access to more functionality.

Beverly Michaelis [2014] All Rights Reserved.


The 10 Commandments of Online Advertising

If you’re reading this, I suspect you are already familiar with Groupon, LivingSocial, and woot! – services that promise subscribers “deals of the day” from local businesses.  Admittedly, the discounts are tempting – often 50% off featured services or products.  And if the offer comes from a restaurant, hotel, or retailer, why not take advantage?  It’s all good stuff.  Customers save money and participating businesses can build their brand, find more clients, and “book more revenue.”   No wonder lawyers want to jump on board!  But before you sign on with a deal-of-the-day Web site, know and understand the ethics framework:

From – What hath the Web Wrought? Advertising in the Internet Age

The 10 Commandments of Online Advertising – Material Misrepresentations, Illicit Fee Sharing, Impermissible Referral Fees, Conflicts, and Confidentiality

  1. Stick to the facts:  “Lawyers are generally permitted to pay third parties to communicate information about their services on the Internet as long as the communication does not misrepresent a material fact and is not otherwise materially misleading.”
  2. Give details and do the math:  Accurately describe your proposed services in the online offer and how you calculated the claimed discount.
  3. Specify the jurisdictional limits of your practice.
  4. Explain that your ability to provide the promised services depends on whether or not a conflict of interest exists.
  5. You may not pay others for online recommendations or referrals.  (It is permissible to pay for the actual cost of online advertisements.)
  6. Give no impermissible rewards:  “Offering services on a deal-of-the-day Web site will violate Rule 7.2(a) if a lawyer is compensating the Web site as a reward for having made a recommendation resulting in employment by a client or securing the lawyer’s employment by a client.”
  7. Carefully scrutinize the payment procedure!  If the terms of service require you to pay a fee based on the work derived from the advertising or the number of retained clients, then the payment arrangement violates RPC 5.4.
  8. Paying a fixed fee for “hits” or “clicks” on an ad is permissible, provided the fee:  (a)  is not related to any particular work derived from the online advertising or (b) is not based on an actual referral or retained client.
  9. A lawyer-client relationship exists as soon as the potential client purchases a voucher for your services on the deal-of-the-day Web site.  Run a conflict check at the earliest possible opportunity and be prepared to issue a refund if you cannot undertake representation.
  10. “Even if a lawyer-client relationship is not created, a deal-of-the-day customer ‘who discusses with the lawyer the possibility of forming a client-lawyer relationship’ before or after purchasing a deal is a prospective client who is owed certain duties of confidentiality and loyalty under RPC 1.18.”

Read the full article here.

Copyright 2011 Beverly Michaelis

Online Webcam Notarization: Illegal and Invalid in Oregon

From the Oregon Secretary of State:

A private company claims to have the first online notarization website and has false claims concerning a new online notarization service. The web-based platform purports to allow a person to submit copies of identification over the Internet and to use a webcam in lieu of a personal appearance in front of a notary public. Appearance via webcam does not meet the requirements for notarization in Oregon.

Oregon notaries public are not authorized under current law to perform electronic notarizations. Even if they were, Oregon law requires a person to appear personally before a notary public to obtain notarial acts like acknowledgments or oaths. This means the party must be physically present before the notary public. A video image or other form of non-physical representation is not a personal appearance in front of a notary public under current state or federal laws. The technology solution offered by this private company does not comply with Oregon law.

It is important that Oregon notaries do not participate in this scheme. Clearly, Oregon notaries public who notarize in this fashion are breaking the law, and are subject to administrative and possibly criminal and civil sanctions. It is unclear if notarizations of Oregon citizens done remotely by notaries that are not in Oregon will be upheld in court.

To get updates on Oregon notary laws, rules, and procedures, subscribe to NOTARYNEWS – a free e-mail subscription service of the Oregon Secretary of State.  To find an Oregon Notary Public, use the Corporation Division’s free Notary Search Tool.

Tools for Online Success

The Small Business Administration and Google have partnered to form Tools for Online Success, a series of video tips designed to coach small business owners on how to use the Internet to grow their business.  The topics include:

  • Establish an Online Presence
  • Display Imagery on Your Web site
  • Engage Customers with a Web site
  • Interact with Your Community Using Free Marketing
  • Promote Using Free Online Marketing
  • Educate Your Customers Using Free Marketing
  • Grow with Paid Online Advertising
  • Measure Results with Web Analytics

Here is the opening video, “Establish an Online Presence:”

Copyright 2010 Beverly Michaelis