US District Court Countdown to NextGen

Do you practice in the US District Court for the District of Oregon? Are you ready for NextGen – the new version of Case Management/Electronic Case Files (CM/ECF)? If not, act now because time is running out. Here are the pertinent timelines and to-dos.

Effective date for NextGen

Tuesday, January 21, 2020.

When CM/ECF will be Offline

From 3:00 p.m. on Friday, January 17, 2020 through 8:00 a.m. on Tuesday, January 21, 2020. During this time, notices of electronic filing will not be issued.

Court-Imposed Deadlines 

Court-imposed deadlines falling on Friday, January 17, 2020 are extended to 11:59 p.m. on Tuesday, January 21, 2020. Standing Order 2019-13.

Time-Sensitive Filings Must be Submitted by Email

The Clerk’s Office will accept via email time-sensitive filings, such as filings nearing statute of limitations deadlines, requests for emergency injunctive relief, and notices of appeal.

Counsel or self-represented parties who are concerned about whether a filing must be submitted to the Clerk to ensure its timeliness should also submit the filing by email during the period when CM/ECF is unavailable.

Documents must be submitted to and will be deemed filed as of the date received. Any documents submitted via email during this time will be entered on the docket by the Clerk’s Office as soon as practical after CM/ECF is operational. Standing Order 2019-13.

Upgrade Your PACER Account Now

Attorneys will NOT be able to log in and file with their current CM/ECF user names and passwords after January 21, 2020. To avoid any interruption in filing:

Note: Attorneys are required to have individual, upgraded PACER Accounts. Shared accounts may not be used.

All Rights Reserved 2020 Beverly Michaelis


Saving to PDF/A Using an Action

In an earlier post, I described how to quickly save to PDF/A using keyboard shortcuts.  In that post, I posed a question:  Can’t I use a Macro To Do This?  The answer is yes!

Macros (known as Actions in Acrobat) can be used to automate any number of steps, including “Preflight Print Production,” which is the technical process for converting a PDF file to a PDF/A.  Because the steps involve a fair amount of screen shots, I have saved them as a PDF on Scribd,

Slideshare, and JD Supra.

If enough folks are interested, I am willing to master saving this Action as a file that can be imported into Acrobat.

My thanks to Jim Calloway of the Oklahoma Bar Association for the idea!

Copyright 2012 Beverly Michaelis

Save Quickly to PDF/A with Keyboard Shortcuts

If you are a user of federal court Case Management and Electronic Case Filing (CM/ECF), then you are already familiar with the transition to PDF/A for electronic filing of court documents.  Perhaps you have searched for a quick, easy way to convert your PDFs.

You could use your mouse and follow the eight steps described in this blog post* by Rick Borstein, author of the Acrobat for Legal Professionals Blog.

Or you can try this:

Keyboard Shortcut:  <Alt> F A M A or <Alt> F A M A <Alt> E For the Brave

Remember keyboard shortcuts?  We used them with impunity in early versions of WordPerfect and Word, but what have they done for us lately?  Perhaps you’re like me and have fallen out of the habit.  I blame it in part on the touch screen technology of smartphones and tablets.  But when Jim Calloway of the Oklahoma Bar Association challenged me to find and publish a shortcut to saving PDFs in PDF/A format, I responded “Game on!”  (Actually, I think I said “Good idea, Jim!”)  Here are two keyboard sequences for your consideration.  UPPERCASE is used solely to make these shortcuts easier to read, please don’t hold down the <Shift> key – it isn’t necessary.

For those who wish to quickly access Save As PDF/A:

Hold down the <Alt> key, type “F,” then A M A.  Notice you are now in the Save As dialog box with PDF/A selected under “Save as type.” Click Settings… and follow the steps described in Rick Borstein’s blog post.

For the real keyboard shortcut believers:

<Alt> F A M A <Alt> E

This combination will take you directly to Preflight Settings.  The Preflight Dialog box looks like this:

The radio button “Save as PDF/A-1b” and check box “Apply Corrections” should already be chosenLeave these two options selected for the reasons given by Rick Borstein.

From here, only two “mouse moves” are required:

  • Check “Create PDF/A-1b according to the following PDF/A-1b conversion profile; and
  • Click OK.

Open a PDF and try it: <Alt> F A M A <Alt> E, check “Create PDF/A-1b according to the following PDF/A-1b conversion profile” and click OK.  Write <Alt> F A M A <Alt> E on a post-it note and keep it by your monitor until you have the shortcut memorized.

Can’t I Use a Macro To Do This?

Macros (or Actions) in Acrobat can be used to automate any number of steps, including “Preflight Print Production,” which is what we’re doing when we save to PDF/A.  This will be the subject of my next post.

My thanks to Jim Calloway of the Oklahoma Bar Association for the idea and to Barron Henley of Affinity Consulting who inspired me. I’ve heard Barron speak many times at the ABATECHSHOW.  More recently, we were fortunate enough to have him come out for presentations on Acrobat and going paperless.  Thank you Jim and Barron!

Copyright 2012 Beverly Michaelis

* Note – due to a numbering glitch in Rick’s post, the steps jump from “5” back to “3,” but there are eight steps if you use your mouse to “File, Save As PDF/A.”  If you can’t wait until next week to read about Actions (macros) for saving to PDF/A, then check out this post.