Best Business Apps for the iPhone

Calling all friends and readers in or near Central Oregon – coming this October to Chandler Lab, Best Business Apps for the iPhone.  

Make the most out of your iPhone by discovering over 25 top-rated business productivity apps.

  • Learn how to scan and edit documents on the go
  • Schedule tasks with a tap of your finger
  • Sign a document on your phone
  • Share any type of file across platforms (iOS, Android, Windows, and Mac)
  • Transform whiteboard notes or sketches into an editable document
  • Connect apps and actions together with workflows to automate tasks
  • And more!

This will be a hands-on learning experience.  Download and follow along as I describe and demonstrate!  These apps are hidden gems and free to download from the App Store.  (With a few bonus paid apps thrown in.)

Prerequisite: Requires iPhone 4s or later with iOS 9.3.1 installed.

Read more and register here.

All the Tech Tips You’ll Ever Need

Well… that may be a bit of a stretch, but this is still a goodie.

If you enjoy the ABA TECHSHOW format of 60 TechTips in 60 Minutes, you will certainly appreciate the lead-off presentation from this year’s inaugural Oregon State Bar Solo & Small Firm Conference.

Featuring Paul Unger and Barron Henley, “60 Legal Tech Tips, Gadgets, Apps and Websites” was a technology whirlwind.  I can honestly say I’ve saved the best post for last.  [If you missed out on prior posts, just time travel back to July 13 to see the beginning and work your way forward.]

Here are a few of the jewels Paul and Barron shared:

For the complete compilation, see this post on Storify.

All Rights Reserved 2016 Beverly Michaelis

Postscript

Also see the related story featuring Barron’s tips on “Superior Methods for Drafting Complex Legal Documents.”

Quick Tip: Fix Launch Problems with Outlook 2016

If Outlook 2016 hangs at the processing/start screen, odds are you have a conflict with an add-in.  For example, Kaspersky’s anti-spam add-in, which recently caused problems for me.

The link above explains how to fix this problem, but let me distill it for you:

If you are trying to run Outlook now, stop it:

  1. Use the tried and true CTRL ALT DEL combination.
  2. Select Task Manager.
  3. Click “Yes” if prompted: “Do you want this App to make changes to your PC?”
  4. At the top of the Task Manager under Apps, select Microsoft Outlook.
  5. In the bottom right hand corner of Task Manager, click on “End Task.”

Start Outlook in “safe mode.”

  1. Right-click on the Start button.
  2. Select Run.
  3. In the open box, type Outlook /safe (There is a space after Outlook)
  4. Click OK.
  5. The choose Profile box opens, click OK.
  6. Select the File tab, and choose “Slow and Disabled Add-ins.”
  7. Disable the problem add-in (in my case, Kaspersky’s anti-spam feature).
  8. Click OK.  Close Outlook.

Restart Outlook as usual.

[All Rights Reserved Beverly Michaelis 2016]

Digital Distraction: A Thief of Client Relationships?

Technology has its good points.  Mobile devices and apps give us 24/7 access to information and knowledge.  “As long as we have the Internet, we can be productive,” or so we tell ourselves.  But is it possible that tech is hurting our client relationships and we don’t even know it?

Your smartphone, smartwatch, and tablet are great gadgets – don’t get me wrong.  The 2015 ABA Tech Survey reported that an astonishing 60% of lawyers use iPhones; 40% use iPads.  Used consciously, as a tools, these devices serve us well.  The danger arises when we fail to appreciate that their mere presence may be disturbing to our clients.

Don’t Put Your Phone on the Table During a Client Meeting

In 2012, researchers at Essex University conducted two studies to learn how the presence and use of a mobile phone affected social interactions among strangers.  The participants were paired off and sat in private booths.  In half the cases, a mobile phone was placed nearby.  For the other half, a notebook was left in the same place instead of a mobile phone.  The studies revealed:

  • If a mobile phone is visible during a conversation it causes people to feel less positive towards the person with whom they are chatting.
  • The presence of a mobile phone reduces the level of empathy and understanding in face-to-face conversations.
  • Mobile phones can have negative effects on closeness, connection, and conversation quality.

‘These results demonstrate that the presence of mobile phones can interfere with human relationships, an effect that is most clear when individuals are discussing personally meaningful topics,’ the researchers wrote.  Credit to the Daily Mail.

All Client Meetings are ‘Personally Meaningful’ – Follow These Easy Fixes to Avoid Digital Distraction

The lesson here is obvious and easy: put your devices away!

Keep your phone in your pocket, purse, or briefcase during client meetings.  If you are expecting an important call (from a Judge or hard-to-reach expert) tell the client before the meeting that you may need to take a call.  But don’t use this as an excuse to keep your phone on your desk.

Not expecting a call?  How about setting your iPhone to Airplane Mode, which will automatically silence your Apple watch?

Worried about taking notes without your trusty laptop or tablet?   Don’t.  Turns out note taking is substantially more effective when done by hand, and your legal pad doesn’t need WiFi or an outlet.

Follow the Five Keys to a Successful Client Meeting

  • Avoid distractions (I think we covered this, but there is more to learn)
  • Prepare for your meeting
  • Create an agenda to stay on track
  • Anticipate and prepare for questions
  • Prepare a post-meeting summary and action list for the client

These excellent suggestions come from Tonya Pierce and appear on AgileLaw.  I highly recommend reading the original post.

[All Rights Reserved 2016 Beverly Michaelis]

 

 

 

 

 

Get Organized by Visualizing Your Workflow

How can you be more productive?  One simple solution is to visualize your workflow by tracking to-dos and tasks in a way that keeps them front and center.

Kanban – inspired by lean and “just-in-time” manufacturing processes – is one way to get it done.  How can this work for lawyers?  Read this post to find out: How Lawyers Can Use Kanban to Visualize Workflow — NWSidebar.

Inspired to learn more?  Check out:

[All Rights Reserved 2016 Beverly Michaelis]