21 Key Takeaways of Electronic Storage

When it comes to eDiscovery, the guru is Craig Ball.

Craig recently posted about the upcoming 2019 Georgetown eDiscovery Training Academy, a week-long, immersive boot camp in electronically stored information (ESI).

The technology of e-discovery is its centerpiece, and I’ve lately added a 21-point synopsis of the storage concepts, technical takeaways and vocabulary covered.

Here is Craig’s synopsis verbatim:

  1. Common law imposes a duty to preserve potentially-relevant information in anticipation of litigation
  2. Most information is electronically-stored information (ESI)
  3. Understanding ESI entails knowledge of information storage media, encodings and formats
  4. There are many types of e-storage media of differing capacities, form factors and formats:a) analog (phonograph record) or digital (hard drive, thumb drive, optical media)b) mechanical (electromagnetic hard drive, tape, etc.) or solid-state (thumb drive, SIM card, etc.)
  5. Computers don’t store “text,” “documents,” “pictures,” “sounds.” They only store bits (ones or zeroes)a) ASCII or Unicode for alphanumeric characters;b) JPG for photos, DOCX for Word files, MP3 for sound files, etc.
  6. Digital information is encoded as numbers by applying various encoding schemes:
  7. We express these numbers in a base or radix (base 2 binary, 10 decimal, 16 hexadecimal, 60 sexagesimal). E-mail messages encode attachments in base 64.
  8. The bigger the base, the smaller the space required to notate and convey the information
  9. Digitally encoded information is stored (written):a) physically as bytes (8-bit blocks) in sectors and partitionsb) logically as clusters, files, folders and volumes
  10. Files use binary header signatures to identify file formats (type and structure) of data
  11. Operating systems use file systems to group information as files and manage filenames and metadata
  12. File systems employ filename extensions (e.g., .txt, .jpg, .exe) to flag formats
  13. All ESI includes a component of metadata (data about data) even if no more than needed to locate it
  14. A file’s metadata may be greater in volume or utility than the contents of the file it describes
  15. File tables hold system metadata about the file (e.g., name, locations on disk, MAC dates): it’s CONTEXT
  16. Files hold application metadata (e.g., EXIF geolocation data in photos, comments in docs): it’s CONTENT
  17. File systems allocate clusters for file storage; deleting files releases cluster allocations for reuse
  18. If unallocated clusters aren’t reused, deleted files may be recovered (“carved”) via computer forensics
  19. Forensic (“bitstream”) imaging is a method to preserve both allocated and unallocated clusters
  20. Because data are numbers, data can be digitally “fingerprinted” using one-way hash algorithms (MD5, SHA1)
  21. Hashing facilitates identification, deduplication and de-NISTing of ESI in e-discovery

If you don’t follow Ball in Your Court, you should.

All Rights Reserved 2019 – Beverly Michaelis

Don’t Miss Out on the Latest Tech Tips, Workflow Hacks, Apps, and Gadgets

Don’t miss out on the latest technology tips, workflow hacks, apps, and gadgets for the busy legal professional. Register now to attend Technology Tips for Busy Legal ProfessionalsDesigned for lawyers, legal staff, and office administrators – anyone interested in law office technology and automation.

Here are just a few of the topics

3 ways to automate workflows, the importance of practice management integration, better email management and document drafting with apps, ink-to-digital notebooks, specialty legal keypads, a smart conference room camera that tracks and follows speakers, creating a free online profile, ethically-compliant business texting, online contract lawyering resources, four legal research options using artificial intelligence, creating a 30-minute mission statement, rewarding referral sources, benefitting access to justice, and outsourcing in 5 minutes.

When & Where: Wednesday, May 1, 2019 from 10:00 a.m. to 11:00 a.m. Pacific Time. This is a live, online webinar.

Group Discounts: Available to firms who wish to register 5 or more attendees. Contact me for more information.

Participate in Polling & Ask Questions: Questions are welcome during the live event. Attendees are also encouraged to participate in live, anonymous polling.

How to Register

Click herechoose the image above, or visit the Upcoming CLE page. Secure payment processing powered by Eventbrite. Visa, MasterCard, Discover, and American Express accepted. Program materials included in the $25 registration price.

Can’t Attend?

Video and audio recordings will be available to download along with the program materials shortly after the live program event.  Price: $25. Contact me or visit my online CLE store to place an order.

Don’t Miss Out!

All Rights Reserved 2019 Beverly Michaelis

 

 

All Rights Reserved 2019 Beverly Michaelis

 

Technology Tips for Busy Legal Professionals

Join me on May 1 for a fast-paced and entertaining CLE covering the latest in technology tips, workflow hacks, apps, gadgets, useful websites, and practice shortcuts for the busy legal professional. Designed for lawyers, legal staff, and office administrators – anyone interested in law office technology and automation.

Here are just a few of the topics

3 ways to automate workflows, the importance of practice management integration, better email management and document drafting with apps, ink-to-digital notebooks, specialty legal keypads, a smart conference room camera that tracks and follows speakers, creating a free online profile, ethically-compliant business texting, online contract lawyering resources, four legal research options using artificial intelligence, creating a 30-minute mission statement, rewarding referral sources, benefitting access to justice, and outsourcing in 5 minutes.

When & Where: Wednesday, May 1, 2019 from 10:00 a.m. to 11:00 a.m. Pacific Time. This is a live, online webinar.

Group Discounts: Available to firms who wish to register 5 or more attendees. Contact me for more information.

Participate in Polling & Ask Questions: Questions are welcome during the live event. Attendees are also encouraged to participate in live, anonymous polling.

How to Register

Click herechoose the image above, or visit the Upcoming CLE page. Secure payment processing powered by Eventbrite. Visa, MasterCard, Discover, and American Express accepted. Program materials included in the $25 registration price.

Can’t Attend?

Video and audio recordings will be available to download along with the program materials shortly after the live program event.  Price: $25. Contact me or visit my online CLE store to place an order.

Register Now!

All Rights Reserved 2019 Beverly Michaelis

 

Streamline, Organize, and Improve Your Office

Be more productive

What if you could improve workflows? Leverage technology and automation to save time? Overcome procrastination? You can with Practical Time Management. This CLE offers over 30 ideas and strategies to help you take control of your workload, manage your busy schedule, focus on your priorities, and make your workday more productive. Accredited by the Oregon State Bar and available in audio and video format here.

Harness best practices

Not sure whether your firm is applying best practices to key office operations? Learn about automating client intake, documenting representation, modernizing the engagement process, and more in Best Practices for Client Intake, Engagement & Workflow. Combine this program with Best Practices for Docketing, Conflicts, Disengagement & File Retention to cover your bases.

Watch each CLE over lunch and earn 1.0 General/Practical Skills MCLE credits. Available now at On Demand CLE..

Get jiggy with eCourt

Understand common eCourt mistakes and master electronic service with eCourt Malpractice Traps and Oregon eService. Topics include: relation back of filings, UTCR amendments, upgrades to Odyssey eFile & Serve software, 12 common eFiling errors, key eCourt resources, using eService, service of process in the eFiling world, identifying eService exceptions, service contact issues, service by email, and courthouse dos and don’ts.

Trust Accounting – basic and advanced

From managing bank charges and avoiding impermissible cushions to reporting overdrafts and addressing client fee disputes, Trust Accounting Fundamentals covers all the basics of how to properly operate your lawyer trust account.

Want to delve deeper into the ethics of IOLTA? Advanced Trust Accounting will show you how to safely manage wire and EFT transfers, use layaway payment plans, collect “first and last month’s rent,” manage evergreen retainers and hybrid fee agreements, receive third party payments, barter legal services, pass on credit card transaction fees, handle unclaimed funds, respond to garnishments and liens, disburse settlement proceeds if your client is missing, and more – believe it or not!

Lucky 13

You’ll find 13 programs and a free eBook at on demand CLE. If it concerns law office operations, you’ll likely find it covered here.

Details for the detail minded

Q:  What does my on demand CLE purchase include?
A:  MP4 (video file), M4a (audio file), written program materials with presentation slides and resources, answers to polling questions addressed during the live CLE, MCLE Form 6 for self-reporting of MCLE credits.

Q:  How are the video and audio files delivered?
A:  Digital files are delivered instantly at checkout with your purchase confirmation email (look for the link). Download, stream, save to your Dropbox account, or send files to your mobile device or desktop computer.

Q:  How much do CLEs cost?
A:  On demand CLE programs are $25. The eBook, Tips for Improving Client Relationships, is free.  All transactions are handled by Selz and protected with industry standard security, including encryption. The Selz platform is also PCI compliant. Visa, MasterCard, American Express, and Discover accepted.

All Rights Reserved 2019 Beverly Michaelis

Last Call: Practical Time Management CLE

Learn how to take control of your workload, manage your busy schedule, focus on your priorities, and make your workday more productive by attending Practical Time Management tomorrow!

To Register

Select this link, click on the image above, or visit the Upcoming CLE page. Secure payment processing powered by Eventbrite. Visa, MasterCard, Discover, and American Express accepted. Program materials included in the $25 registration price.

Date – Time – Location

Wednesday, March 13, 2019 from 10:00 a.m. to 11:15 a.m. Pacific Time. This is a live, online webinar.

Program topics will include

Employing strategies to better manage time
Respecting the 80/20 rule, creating a daily plan, allowing buffer time, protecting your productivity, becoming a better estimator of billable work, staying on course with countdowns and weekly reviews, and more.

Coping with an overwhelming workload
Pausing new clients, scheduling a “catch up” day, letting go of non-critical projects, renegotiating deadlines, firing difficult clients, delegating, and outsourcing.

Overcoming procrastination
Selecting where and how to start, getting motivated, experimenting with Pomodoro and the Power of 3, clearing the clutter, managing big projects, and overcoming distractions.

Deploying organizational solutions
Implementing client policies, automating forms and workflows, creating checklists, investing in practice management software, optimizing email and text messaging, and considering apps designed to boost focus and rescue billable time.

Who should attend?

Lawyers, office administrators, legal staff – anyone interested in improving organizational and time management skills.

Group Discounts

Discounts are available to firms who wish to register 5 or more attendees. Contact beverly@oregonlawpracticemanagement.org prior to registering.

Questions & Live Polling

Questions are welcome during the live event. Attendees are also encouraged to participate in live, anonymous polling.

Can’t Attend?

Video and audio recordings will be available to download along with the program materials shortly after the live program event.  Price: $25. Contact me or visit my online CLE store to place an order.

Register now!

All Rights Reserved 2019 Beverly Michaelis