Acrobat Tips and Tricks from the Experts

Adobe’s Rick Borstein and Mark Middleton team up on a regular basis to offer free training on Acrobat 9 for legal professionals.  Recently, Rick and Mark hosted a reprise of the popular 30 Super Acrobat 9 Tips and Tricks: Optimizing Your PDF WorkflowEven if you’re an old hand at Acrobat, you may learn a thing or two from this Webinar:

  • With Acrobat 9 and Word 2003 or 2007, you can run a mail merge and create individualized PDFs for e-mailing to recipients.
  • Anything you can copy and paste to the clipboard in Windows or Mac can be converted to PDF.  Simply select and copy content to your clipboard, launch Acrobat, choose File > Create PDF > From Clipboard…  This is an easy way to capture Web content or selected portions of a document or e-mail.  (For example, you may want to create a PDF from the body of an e-mail message without the header.  Using Create PDF > From Clipboard… would be the way to do it.)
  • Acrobat can be used for basic document management once you master index building and searching. 
    • Embed an index in an individual PDF by opening the document and choosing  Advanced > Document Processing > Manage Embedded Index…
    • Or index a directory of PDFs for faster searches across folders.
    • Learn how to search and mark multiple words in a PDF.
    • Search across multiple PDFs in one or more folders in a few easy steps:  launch Acrobat, choose Edit > Search.  When the search panel opens, enter the word or phrase you want to search for, then select “All PDF Documents in” and choose the folder(s) you wish to search. 

30 Super Acrobat 9 Tips and Tricks also covered:

  • Preference settings
  • Additional PDF conversion techniques
  • Annotations and comments
  • How to OCR, optimize, and clean up scanned documents
  • How to copy, move, and extract pages from multiple PDFs
  • Creating and customizing a Table of Contents
  • Customizing bookmarks and setting PDFs to open to bookmark view
  • Running batch sequences to make PDF processing more efficient
  • Creating interactive PDFs for the Web

If you read this blog, you know I am a fan of Acrobat.  It’s the cream of the crop in my opinion and has much to offer over free PDF converters. 

You can find the recording from Rick and Mark’s Webinar here and download Rick’s 30 Top Tips and Tricks for AcrobatI recommend downloading Rick’s Tips and Tricks first, then launching the Webinar.  This will make it easier to follow along.  (Don’t forget to turn up the speakers on your computer.  If necessary, you can pause the Webinar any time.  This is a fast-paced program, and you don’t want to miss anything.)

Also take the time to checkout these online resources from Acrobat, courtesy of Mark Middleton:

Sign up for future Webinars and Acrobat 9 events here.   

Copyright 2010 Beverly Michaelis

One thought on “Acrobat Tips and Tricks from the Experts

  1. Pingback: Running a Successful Law Practice « Oregon Law Practice Management

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