Best Free Productivity Apps for the iPhone and iPad

Last week we took a look at nine free iOS apps to help you track expenses and mileage, organize bills, calculate on the go, budget, make smart purchases, and track packages. This week we focus on free productivity apps for project management, paperless meetings, better communication, security, task management, file sharing and storage, workflow, video conferencing, scanning, PDFs, eSigning, notetaking, sketching, languages, and business travel.

Project Management

Trello is the free, flexible, and visual way to organize anything with anyone. Forget lengthy email threads, out-of-date spreadsheets, sticky notes, and clunky software for managing your projects. Trello lets you see everything about your project in a single glance.  Compatible with Apple Watch.

Paperless Meetings

minute-iconUse Minute to conduct easy paperless meetings. Instantly invite attendees, turn agendas into meetings, import and share documents from Dropbox, Evernote, email, etc. Collaborate on notes, to-dos, decisions, and documents. Delegate tasks to attendees. After the meeting read and revise notes and export meeting minutes.

 Better Communication

Rather than worrying about your data allowance or cell signal, WhatsApp lets you send messages over Wi-Fi or a mobile data connection instead. Send and receive photos free over Wi-Fi* with no size restrictions. (*Or if you have unlimited mobile data.)


1passwordKeep track of passwords, security codes, and alarm codes in one place with 1Password. Search to find what you’re looking for on any connected device. Save and fill passwords, credit cards, and addresses into webpages with a single click. Keep your data safe and encrypted. Unlimited installations with paid subscription. Compatible with Apple Watch. (Free 30 day trial; $5 per month subscription.)

Task Management

todoist-iconAdd, complete, and re-schedule tasks from any device, even offline with Todoist. Automatic 24/7 sync. Create sub-tasks and sub-projects, set priorities, and color-code projects. Share projects, assign tasks, and add comments all within the app. Instant notifications will keep you up-to-date whenever changes are made. Compatible with Apple Watch.

easilydoEasilyDo connects to online services, like your email, calendar, and Facebook, then looks for things it can help you get done. For example, it might ask you if you’d like to add contact details of someone who emailed you to your address book. Or it might spot an upcoming birthday. (Best for personal use.)

File Sharing and Storage

Transfer files instantly across Mac, iOS, Android, and Windows platforms using simple drag and drop with Instashare Air Drop. Transfer any file type (MP3, images, PDF, slide decks, docs, and more). Any size. Completely secure – files are transferred only between devices – no copy is kept in the cloud. Supports older devices: back to iPhone 3Gs and iPad. No need to register, just open the app, and start sharing. No email account, no passwords required.

hightailUse Hightail (formerly YouSendIt) to upload files to a shared project area called a Space then name it and add context or project goals. Solves the problem of oversized email attachments. Upload to Hightail instead and send your recipients a link. Supports PDF, docx, PPT, png, and other file formats. Documents can be secured with an access code.  (Free 250 MG storage.)


Use Clips to clip from anything from anywhere: quotes, links, stories, images. Ideal for users who write a lot on their iPhone and iPad or hate switching between apps to copy-and-paste. The custom keyboard doesn’t log any of your input and requires no use of the Internet. Sync across all iOS devices through your private iCloud account with the Pro version.  Compatible with Apple Watch.

ifttt“If this, then that.” Use ifttt to automate just about anything: create events in Google Calendar with only a few taps; keep your team in sync with scheduled reminders for Slack; catalog important email from your inbox in an Evernote notebook to go over later; sync files quickly. Ifttt makes two separate apps work together!

Video Conferencing

zoomZoom offers quality video and audio conferencing – available for mobile devices and on the desktop.  Screen share apps and photos, send files, annotate, mute attendees (or not), easily invite phone, email, or company contacts.  (Free for 50-person or less meetings that last no longer than 40 minutes.)

Scanner and Whiteboard Converter

CamScanner turns photos of sketches, receipts, sticky notes, and whiteboard notes into editable files. Make digital copies of printed documents, business cards, or posters and trim them precisely. Printed text is automatically recognized (using OCR) so you can search for words in images and copy and edit them.  200MB free storage.

PDFs and eSigning

Adobe Acrobat Reader DC is a PDF viewer made specifically for the iPhone. Take a picture of your handwritten signature on your mobile device, and then sync it to sign PDFs at your desk or on the go. Annotate PDFs or mark-up files.  Draw on the screen with the drawing tool. Store, access, and share files from your Dropbox account.  (In-app purchases may apply.)

signnowUse SignNow to sign documents with your finger. Fill and complete PDF, Word, or rich text documents. Open documents from your inbox, Dropbox, and more. Easily collect signatures from multiple people. Secured with bank quality encryption.  (Sign up to five documents per month at no charge.)

Notetaking and Sketching

Use Paper 53 to draw on photos or quickly spotlight details. Sketch diagrams, charts, and drawings. Want to add titles to notes?  Swipe left. Want to add a checklist? Swipe right.

Learn Languages

duolingoUse the free Duolingo app to read, listen, and speak Spanish, French, German, Portuguese, Italian, Irish, Dutch, Danish, Swedish, and English.  Learn languages in bite-sized lessons: Apple’s iPhone App of the Year.  (In-app upgrades available.)

Business Travel

Hopper hopper-iconconstantly monitors prices to find great deals on airfare. Shows you the best time to go, predicts the right time to book flights, and where to buy.  Includes personalized tips.  Promises savings of 40% or more on your next flight.  A best app of the year winner in 2015.

Input your itinerary and GateGuru will automatically provides you with the check-in airport terminal, airport weather, gate arrival and departure information, real-time flight status, estimated TSA security wait times, airport food and amenity information, airport maps and tips, last minute rental car bookings.

All Rights Reserved 2016 Beverly Michaelis

Best Free Finance Apps for the iPhone and iPad

Sometimes the best things are free.  Here are 9 apps for the iPhone and iPad designed to help you with:

  • Tracking expenses and mileage
  • Organizing bills
  • Calculating on the go
  • Budgeting
  • Purchasing
  • Package and price tracking

Tracking Expenses and Mileage

expensify-iconWith Expensify mobile, you can track expenses, snap pictures of receipts as well as create and submit expense reports – all on the go!  (Upgrade to “company” version – $5 per month per employee.)

Use MileWiz to detect and log business mileage for tax deduction purposes.  Add places you visit often, categorize drives, track gas purchases, generate reports that can be exported to CSV (which can be opened in Excel).  Compatible with Apple Watch.

Organizing Bills

FileThis automatically collects and organizes your online bills, documents, and statements in an easy to use digital filing cabinet. Fully encrypted bank-level security. Reduces clutter. Creates searchable PDFs. The “Forever Free” starter account stores up to 500 MB of data.  Compatible with Apple Watch.

Calculating on the Go

Use your finger or a stylus to write and calculate math problems directly on your phone with MyScript Calculator.  Add fractions, functions, or symbols quickly without using the keyboard and calculate when you’re done. Edit or correct operations using natural

photomathDon’t want to write a math problem on your screen?   Use Photomath and let the app do the work.  Simply hold your phone or iPad over a math problem – Photomath will do the calculation and show you the steps used to reach the result.


mintCreate budgets and track the money you earn and spend with Mint. Receive alerts and mini updates via your iPhone for unusual account charges, and get custom tips for reducing fees and saving money.  Compatible with Apple Watch.


sortlySortly is the ultimate organizer app. Use it to label boxes, collectibles, or products and create a searchable inventory. Cheaper than inventory software; more features than Excel. Lawyers can use Sortly to track stored client files; clients can use it to organize collections as part of their estate planning.

Virtual Purchasing Assistant

Operator connects you to experts to find what you want, when you want. Search, buy, or deliver by sending a text. Designed for personal use.  Law firms can use Operator to purchase electronics or furniture.

Package and Price Tracking

slice-appWhere’s your stuff? Let Slice track all your packages, purchases, price drops, and product recalls. Designed for personal or small business use.  Compatible with Apple Watch.

Next week: the best productivity apps for iOS, including notetaking, eSigning, task management, workflow, security, travel, and video conferencing.

All Rights Reserved 2016 Beverly Michaelis

Improve Your Collection Rate Through Better Billing Practices

Billing clients for services is not practicing law and it does not take a ton of thought to create a procedure. However, it is important to design a system that works — and to continue to revise and improve it based on experience. If you have little or no procedures in place, here is a […]

via Billing: Developing a Winning Procedure — NWSidebar –